EAST SIDE FLEA FAQs
What are the dates / times of the East Side Flea for this season?
- September 16
- October 21
10AM - 4PM
Where is the Flea located?
The Van Aken District
3401 Tuttle Road
Shaker Heights, OH 44122
What is the ticketing fee for shoppers?
Entry is Free!
I want to be a vendor, is it too late to apply?
Nope! We accept vendor appliations all season long. Continue to read the below FAQs for further information about the application process.
What's included with your booth purchase?
The Cleveland Flea is a small business incubator that draws thousands of Northeast Ohioans to lesser-known neighborhoods in the city to shop curated vintage, culinary all-stars and the most talented makers in the region. Here's what you get by making a commitment to join us this season:
- Your booth space - An opportunity to create your own pop-up shop within an engaged community of like-minded businesses and shoppers.
- Inclusion on our vendor list featured on our website for each Flea.
- Networking opportunities. The ability to meet and connect with some of the greatest movers and shakers within the community.
- Potential social media features.
Vendor Types / Categories
- Handmade / Maker
- Food (stand / truck / trailer)
- Farm stand/produce
- Experiential + Interactive
Booth Sizes and Pricing
10' x 10' | $300 | Single Booth | Handmade / Food / Small-scale Vintage
10 x 20' | $450 | Double Booth | Handmade / Food
10 x 20' (large-scale vintage) | $300 | Large-scale Vintage
Food Truck / Trailer (up to 15' x 35') | $325
Application Jury Details
The East Side Flea is a juried event, and we review each application thoughtfully. We jury each application according to the overall brand that we look to maintain at each Flea. It's very important to us that small business owners in our city are supported and we understand that feedback is an important part of the process towards growth.
As a successful flea market who receives close to 500 vendor applications each outdoor season (but can only accept around 60 a month) and sees thousands of shoppers at each event, we have a brand presence in the community that we have to maintain.
We are known for being:
- innovative/cutting edge/trendsetting
- a creative hub
- an exciting and adventurous experience
- a launchpad for small businesses
As such, we have a list of criteria we look for when jurying vendor applications. That list includes but is not limited to the following questions:
- Is this vendor committed to being their best?
Do they have a website? Do they have a presence on social media? Is there packaging/labeling/setup appealing to our shoppers?
- Of all of the vendors of this type that we've seen, is this one of the best?
Does this vendor fall into the top 10% of candle vendors (for instance)?
- Did this vendor get all of their information to us in a timely manner?
Did they apply on time? Did they buy their booth on time? Did we have to follow-up on missed parts of their application? Did they include photos? Were any of their links broken?
- When this vendor shows up at our market, will they set up a booth that's gorgeous?
It may be simple, but will it be designed well and be inviting and exciting for our shoppers or will it just be a simple table with little thought put in to set-up or signage?
- Do we have too many of the same vendors?
We have to make sure we don't accept 5 donut vendors, for instance.
- Will this vendor offer something unique that others are not offering?
- Does this vendor have "the cool factor"?
In other words, will they show up in a modern, cool, cutting edge way that's in line with our market or is their product outdated, not of high quality, or inconsistent in some way.
- Is this vendor handmade, vintage, or food?
We do accept a few vendors who sell items that are not handmade (such as small boutique vendors) but we do not want our market to be flooded with this type of vendor. In addition, we don't accept any franchises.
- Does this vendor excite and inspire us?
If they sell items that can be found easily (and cheaper) at local box stores like Target then it's likely not a vendor that will be a great fit for us. We want to showcase beautiful, handmade, HIGH quality, made-in-the-US vendors as well as vintage vendors who source fashion-forward products and have a great eye for design.
If, while reading this list of criteria, you thought to yourself, "I think I check all of the boxes. I'm a serious business owner with a special, cutting edge brand that's unique!" ...Keep scrolling and submit your application!
When will I receive my booth assignment?
Booth assignments will be sent to vendors the week of the Flea.
When will I know what time to arrive and where to setup?
A vendor packet will be sent to participating vendors about a week prior to each Flea.
Where can I get water?
Hydration is a must! Water will be available at the Vendor Recharge Station. We also do our very best to hand out water 1-2x per Flea! We also strongly encourage that you invest in a BPA free reusable water bottle for your day to day health.
Is there a first aid station/EMS? Where?
Disclaimer: In the Case of an emergency never hesitate to call 911, but yes we have an EMS on site!
Can a customer use a cart to load a large item purchased? Where can they find this?
There is a cart available for use at Flea Shop, stationed near the entrance of the event. This cart must be returned promptly, if a Flea staff member is available, we would be happy to help! Some other options would be to schedule a pick-up or delivery time with your shoppers.
What are Flea Bucks? Where do I cash in Flea Bucks?
Flea Bucks are an opportunity to build a unique experience for shoppers! Flea Bucks are not distributed every month and vendors will be notified of their use prior to the event. If you have Flea Bucks you need to exchange for real $$$, please see the Flea Shop Associate at Flea Shop (near the entrance).
How do they help to facilitate smooth lines that are not clogging walkways or blocking other's booths?
Wow, look who is popular with Clevelanders! We encourage the utilization of chalk and/or signage directing traffic for ordering, waiting, and pick up.
Can a member of Team Flea watch our booth while they go to the bathroom/get food etc.?
Unfortunately, due to liability purposes and lack of brand and product knowledge, we are unable to watch your booth. Please prepare to have someone your trust and knows your company well as a back-up representative of your booth.
Refund + Cancellation Policies
Vendors are required to sign an agreement when purchasing a booth spot. The booth spot fee is non-refundable except as otherwise provided herein. If a vendor fails to show up at the Flea that a booth spot was purchased, it is at The Cleveland Flea's discretion to terminate the Vendor Agreement.
Vendor must remit the booth spot payment to The Cleveland Flea by the method and by the date to be specified on the Offer E-mail and/or Vendor Packet, should you be accepted.
Business Tax + Permitting
Here are the things you'll want to do after you fill out your application & once you've been approved to sell at The Flea:
- TAXES. We know taxes aren't all that fun, but alas, they are a necessary evil and you know what? Paying taxes means we're legit! We're legit small business owners who are making CASH. It's alllll how ya spin it, friends.
- VENDOR'S LICENSE
Transient Vendor's License
You sell things in Ohio, but you move around. So, even if you have a brick and mortar, you'll need this if you sell outside of that.
Each person with a fixed place of business in Ohio from which taxable sales are made. Vendors must have one license for each fixed place of business. License is issued by the County Auditor.
- (VINTAGE VENDORS ONLY) SECONDHAND DEALER'S LICENSE
(FOOD VENDORS ONLY) HAZARDOUS MATERIALS PERMIT
If you are using charcoal or propane, you'll need to do a few more things than the other vendors. It's the price you pay for being so damn HOT!
Be sure that you've gone through hazardous materials training and have a certificate to prove it.
Visit the Fire Department at 1645 Superior Ave. to fill out an application for temporary storage of hazardous materials.
Bring the app over to Tyler Village for a signature from the property owner.
Submit all of those materials and the city's application fee to the Fire Department THREE WEEKS BEFORE the Flea.
E-mail proof that your materials have been submitted to firstname.lastname@example.org at least one week before the event.
(FOOD VENDORS ONLY) HEALTH DEPT. CHECK-IN Contact the Cleveland Health Department about what is required of your own business if you are selling food of any kind, and you will need a permit from them.
This is REQUIRED to sell food at the flea or you will risk having the health department shut you down on the day of (yes; this has happened!).
In addition, if the health department does shut you down because you do not meet their requirements, then it is likely that you will lose your right to participate in future Cleveland Flea markets.
Please check this off your list FOUR WEEKS BEFORE your first market and e-mail us with the appropriate information to let us know that you did at email@example.com with the subject titled "Your Business name - Health Department Approval".